Expenses

This tab allows you to record incurred costs. Expense documents can be linked to warehouse receipt documents PZ (cost documents) and PW (internal proof of receipt).

The document list displays the following information:

  • expense document number,

  • document issue date,

  • contractor name,

  • amount — the document value. The amount is also displayed in different colours:

    • green — the document is fully paid,
    • orange — the document is unpaid and the payment deadline has not yet passed,
    • red — the document is unpaid and the payment deadline has passed.

Expense Documents

  1. Purchase of Goods and Services. Recording purchase documents — invoices (issued outside KSeF), receipts, etc.
  2. Internal Proof. Internal proof of purchase or production of goods. The field descriptions and the way this document is issued are identical to the Internal Proof document available on the Sales tab.
  3. RR Invoice. Purchase invoice from a flat-rate farmer. You can set the current tax rate in Settings → Tax Rates — add a new rate and select the option Flat-rate tax refund rate (RR Invoice).
  4. Invoice. Cost invoices imported from KSeF (cannot be added manually).
  5. Credit Note. Corrective cost invoices imported from KSeF (cannot be added manually).
  6. Margin Invoice. Margin invoices imported from KSeF (cannot be added manually).
  7. Advance Invoice. Advance invoices imported from KSeF (cannot be added manually).
  8. Final Invoice. Final invoices imported from KSeF (cannot be added manually).

Form Field Descriptions

Warehouse
The warehouse to which goods (products that are not services) will be received.
Number
The purchase document number.
Buyer
Details of the buyer of the goods or service.
Contractor
Details of the seller of the goods or service.
Payment Method
The payment method for the document.
Currency
The document currency.
Exchange Rate
The currency exchange rate according to the NBP rate from the day preceding the purchase document issue date. Manual entry of a custom rate is also possible.
Exchange Rate Source
Information about the source of the exchange rate. For rates fetched from NBP this is the NBP table number and table date.
Dates
Selection of dates related to the document.
  • Issue Date — the date the document was issued.
  • Payment Due Date — the expected payment deadline.
Notes
Any notes by the person recording the purchase.
Files
Scans of original documents linked to the purchase document. You can attach photos, PDF files, txt, and markdown files.
Summary
A summary of the amounts on the document. You can enter a cost document in simplified form by providing only the invoice summary for analytical and payment purposes.

Options Available After Saving the Document

Payments
A list of payments for the document, or Add Payment to make a full or partial payment or create an offset against cost documents.

KSeF

Cost documents are automatically imported from KSeF.

Imported cost documents may carry a payment confirmation mark for the purchase. In that case the document will automatically be marked as paid.